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Rules

1.         BEHAVIOUR AND CONDUCT

Armstrong Allotments brings together a diverse range of people as plot holders.  Plot holders must act in proper manner to all other plot holders, visitors and local residents at all times.

Anti-social behavior will not be tolerated.  This includes, but is not limited to:
  • trespass
  • excessive noise
  • swearing
  • nuisance
  • drug or alcohol influence
  • verbal abuse, bullying, harassment, intimidation, discrimination or anything similar resulting in dispute.
Any plot holder/helper, or third party accompanying a plot holder/helper, carrying out an act of anti-social behavior will result in the plot holder being considered to be in breach of the allotment rules, which could result in their membership being terminated.



2.         FIRES
Fires will only be allowed between November 1st and March 31th each year, with proper consideration being given to neighbours and local residents. 

Bonfires are not allowed on Sundays and Bank Holidays and should not be set before midday. 

The Bonfire Code of Practice is displayed on the pavilion notice board and should be adhered to.  Fires should not include plastic, roofing felt or any other substance that might give off toxic fumes.


3.         SOIL FERTILITY, CHEMICAL SUBSTANCES AND POISONS
It is the plot holder’s responsibility to maintain fertility of the soil on their allotment. 

The use of chemical substances banned from domestic use is not permitted.  Only use sprays and products that are permitted for use by members of the public.

Plot holders must not use chemical substances in such a manner that they may contaminate a neighbouring plot.


4.         COMMUNAL PATH
Plot holders shall be responsible for keeping the portion of communal path adjoining their plot tidy and free of weeds with the grass kept under control. No refuse and any other items to be stored on the communal paths, as access should be unrestricted at all times. 

  
5.         CULTIVATION OF PLOT
Plot holders shall use the allotment for gardening purposes and cultivate it in a proper horticultural manner.  A minimum of 75% of the plot must be cultivated (this means that no more than 25% of the plot can be used for paths, buildings and storage).

The land shall be properly cultivated and kept in good condition. Members not cultivating to the satisfaction of the committee will be liable to have their tenancy terminated according to the agreed process. Properly cultivated means minimal weeds or with produce at all times. Gardens should look well-presented and tidy throughout all seasons.


6.         INSPECTIONS
The Committee will undertake monthly inspections (between March and October) of gardens, paths, hedges and fences to ensure a good standard of upkeep is maintained.  Additional ad hoc inspections might also occasionally be undertaken by committee members.

If, following an inspection, the Committee registers concern about the condition of the plot, either a verbal warning or a formal letter (depending on the level of concern) will be sent to the member asking them to improve the standard of their plot within 28 days.  Any objection to the receipt of an inspection letter must be made in writing to the committee within 14 days of receipt of the letter.

If, after this time, the plot is still not in an acceptable condition, the tenant will be given a consecutive second letter with a further 28 days to rectify this or the tenancy will be terminated. 

Any plot holder receiving two letters within a rent year will be asked to appear in person before a committee meeting to explain why they should not have their tenancy agreement terminated.


7.         WATER USE, HOSES AND SPRINKLERS
Plot holders shall see that the water taps are turned off when not in use.  Hoses and sprinklers are not to be left unattended when in use.  Hoses should be disconnected when watering has finished.  It is not permitted to permanently attach a hose, as taps might remain turned on in error on departure.  Plot holders should take measures to conserve mains (tap) water and to collect rain water.


8.         TRESPASSING AND THEFT
It is not permitted to enter another member’s plot without prior consent, unless for good reason.  Members should ask permission before entering another member’s plot.  Any member found stealing from another plot shall be called upon and have their tenancy terminated.


9.         STORAGE
It is the plot holder’s responsibility to remove all rubbish and unnecessary items from the plot. Gardening equipment used for tending or keeping an allotment plot may be stored, including small amounts of material that may be used for the repair and upkeep of the allotment plot.  Excessive storage on a plot is not permitted, even if the items stored could potentially be used on an allotment plot.  As an example, but not exclusively, large amounts of stone/brick, cut or uncut timber, corrugated metal, (window) frames, doors and similar.


10.      RUBBISH AND ORGANIC WASTE
Plot holders are not permitted to deposit weeds or rubbish on any part of the allotment site other than their own plot.  Anyone found to be doing this will risk having their tenancy terminated. 

The council bins on the site are not to be used for organic waste; they are for general waste only.  The bins labelled for disposal of glass should not to be filled above the painted line inside.


11.      BUILDINGS (sheds, greenhouses, polytunnels)
No building is to be built on a garden without prior permission from the committee.  An application is to be submitted in writing/email to the secretary for discussion at the next committee meeting.  All buildings must be maintained in a good state of repair and condition to the satisfaction of the allotment committee.


12.      DELIVERIES
Manure and other deliveries deposited on communal paths or external roads must be removed as soon as possible and in all circumstances be left no more than 2 days.  Any damage caused during delivery will be the responsibility of the plot holder receiving the delivery.  If a manure heap adjoins the boundary fence, to avoid deterioration of the fence, the plot holder must provide an inner lining to the fence.


13.      FENCES AND HEDGES
All fences/hedges to be of reasonable height (as a guide, height to be 1.25m/4ft and must not be of detriment to a neighbouring plot and the overall appearance of the site.  Hedges should be kept trimmed and should not encroach on the communal path by more than 0.25m.


14.      OUTER GATES
Members shall assist the committee in keeping the outer gates locked at all times.  The exceptions to this are when the shop is open, when a public event is being held etc.


15.      TREES AND FRUIT BUSHES
No fruit bushes or fruit trees shall be allowed to hang over the allotments of adjoining members or private residents.  The plot holder shall not plant any fruit trees or fruit bushes which may, in the opinion of the committee, be injurious to a neighbouring allotment or private residence.  Only dwarf fruit trees and fruit bushes may be planted on the allotment site (general guidance 10 for a half plot).  All saplings and self-set trees should be removed as soon as they start growing.
  

16.      FIREARMS
Firearms are not allowed on the site.


17.      POULTRY, LIVESTOCK AND BEES
No poultry or livestock, except bees (with the permission of the Committee), shall be kept on the gardens.


18.      RADIOS AND MUSIC PLAYERS
Radios and music players are allowed, but the member should set the volume level with due consideration for other tenants.


19.      CHILDREN
When on the site, children should be kept under proper control of a parent or guardian at all times.  The Association bears no responsibility for injury.


20.      DOGS
Dogs are allowed on the site provided they are under the control of the member at all times.  Members should respect other gardeners and clean up any dog mess and remove it from the site immediately.


21.      OPTION TO MOVE TO A DIFFERENT PLOT (exchange list)
Plot holders who have cultivated their plot for at least two years can place themselves on the exchange list by informing the Secretary in writing.  Plot holders on the exchange list must have kept their plot to an acceptable standard before being accepted by the committee for an exchange.


22.      NEW PLOTS HOLDERS
New plot holders will be given a three month “probation” period.  If, following this three month period, the plot has not been maintained and cultivated to the satisfaction of the committee their tenancy, their tenancy will be terminated without going through the appeal process and no refund will be given.





CODE OF PRACTICE


1.         WATERING
When using hoses, sprinklers or seep hoses for watering, members should do so with responsibility. They should specifically:
·        Ensure the water is directed to the appropriate area; do not water paths
·        Remain in full control of the device and never leave device unattended
·        Refrain from using for excessive periods of time
·        Not use them during windy weather
·        When possible, water during early morning/late evening when the sun is not at its hottest so the water is not wasted through evaporation.


2.         ALLOCATION OF ALLOTMENTS
When allocating allotments, the Secretary will consider applications in the following order:
·        the adjoining plot holder where the plot is split into halves or thirds.
·        persons on the exchange list
·        new applications.

When allocating allotments to new members, the Secretary, on behalf of the committee, will show potential new tenants around.  If they decline, having been shown the available plots, their name will automatically be placed at the end of the waiting list.

The Secretary, on behalf of the committee, has the authority to negotiate the sale of any buildings donated by previous members to obtain the best possible sum for the Association funds.


3.         ALLOTMENT SHOP
The shop will be open Saturday and Sundays (except Christmas day and New Year’s day) throughout the year from 10.30-12.30, as long as there are a sufficient number of volunteers to staff it.

The Shopkeeper, on behalf of the committee, will price and order goods sold in the shop

The Shopkeeper should maintain a full list of all the associate members of the Association and, on an annual basis, receive the agreed membership fee from each person 


4.         SCHEDULE OF PROJECTS/WORK
An annual schedule of projects/work will be presented to the members for agreement at the AGM

The Committee has the responsibility to ensure all works that are for the benefit of the Association and its members take place in a reasonable period of time.


5.         ANNUAL PLANT SALE AND ANNUAL VEGETABLE SHOW
An Annual Plant Sale (May/June) and Vegetable Show (August/September) will be held if there are sufficient volunteers to run it.